Process for Non-Title IX Sexual Harassment Complaints

1. Report is filed with DTIX via online reporting tool. [Move to step 2.]

2. DTIX receives report and sends email outreach, which includes information about DTIX and Title IX, resources, and supportive measures, and requests meeting with Complainant. [Move to step 3.]

3. DTIX meets with Complainant. [Move to step 4.]

4. Complainant files Formal Complaint in writing. [Move to step 5.]

OR

Complainant does not file Formal Complaint and report is reviewed by DTIX to determine whether additional administrative action is necessary.

5. DTIX reviews Formal Complaint and issues Notice of Allegations to Complainant and Respondent, which initiates the formal grievance process. *DTIX requests meeting with Respondent prior to start of investigation to discuss Formal Complaint process, resources, and supportive measures. [Move to step 6.]

OR

DTIX reviews Formal Complaint, dismisses Formal Complaint, and notifies Complainant and Respondent of dismissal. DTIX may refer the reported concerns in the Formal Complaint to other appropriate offices.

6. Investigator contacts Complainant and Respondent to schedule investigative interviews and gather documentation. Participation by Complaint and Respondent is voluntary. [Move to step 7.]

7. Investigator contacts Witnesses, if identified and relevant, to schedule investigative interviews and gather documentation. Participation by Witnesses is voluntary. [Move to step 8.]

8. Investigator drafts Report of Investigation (ROI), which includes procedural history of the Formal Complaint and shares with Complainant and Respondent. [Move to step 9].

9. Complainant and Respondent have five business days to review and respond to ROI. [Move to step 10.]

10. Investigator determines whether additional investigation is necessary, reviews and incorporates Complainant and Respondent responses into final ROI, AND determines whether a policy violation occurred and, if so, makes sanction recommendations. [Move to step 11.]

11. Investigator submits final ROI to University Title IX Coordinator who will make final determination as to the recommended sanctions, if any. [Move to step 12.]

12. University Title IX Coordinator sends simultaneous Notice of Outcome and notice of right to appeal to Complainant and Respondent. Complainant and Respondent have seven business days to appeal Investigator’s decision based on grounds set forth in policy. [Move to step 13.]

13. If neither Complainant nor Respondent appeals, Investigator decision regarding responsibility and sanctions stands and DTIX implements sanctions, if any. [STOP]

OR

If one party appeals, the other will be made aware and have the opportunity to respond to the appeal. [Move to step 14].

14. Appeal materials from Complainant and Respondent are sent to Appeal Officer, who will have ten business days to review appeal and issue written determination. Appeal Officer may affirm original determination or modify. Appeal Officer determinations are final. DTIX implements sanctions, if any. [STOP]

*Informal Resolution (only available in student Respondent matters or employee on employe matters)

At any time after filing a Formal Complaint in writing, either Complainant or Respondent can request Informal Resolution in writing. Both Complainant and Respondent must agree voluntarily and in writing to engage in Informal Resolution and either party can withdraw at any time.